ADMINISTRATION AND HUMAN RESOURCES MANAGEMENT DIVISION

Objective
To provide expertise and services on human resources management and administrative matters to the Ministry.
Function

• To provide strategic inputs to management on Administration and Human Resources Management issues such as recruitment, Human Resources Development and Training, Promotion, retention, motivation, Performance Management and welfare
• To ensure optimal management of Human Resources in the Ministry
• To provide link between the Ministry and the President's Office Public Service Management on operationalisation of the Public Service Management and Employment Policy of 1998 and relevant Public Service Acts
• To provide data support and up-date records on various Human Resources information

The Division will be led by the Director and will comprise two Sections as follows:‑

• Administration Section
• Human Resources Management Section

Administration Section

The Section will perform the following activities:‑

• Interpret Public Service Regulations; Standing Orders and other Labour laws
• Facilitate employee relations and welfare
  including health, safety, sports and culture
• Provide registry, office records, messenger and courier services;
• Handle Protocol Matters
• Facilitate security services, transport and general utility
• Facilitate general custodian services to include maintenance of office equipments, buildings and grounds
• Coordinate implementation of ethics and value promotion activities including corruption prevention education
• Implement diversity issues including gender, disability, HIV/AIDS etc and be the Ministry's Gender Focal Point
• Coordinate implementation of private sector participation in the Ministry
• Coordinate implementation of Business Process Improvement in the Ministry
• Advise on organizational efficiency of the Ministry
• Coordinate implementation of Client Service Charter in the Ministry

The Section will be led by a Principal Administrative Officer.

Human Resources Management Section

The Section will perform the following activities:-

• Coordinate recruitment, selection, placement,
  confirmations and transfers for the Ministry
• Facilitate Human Resource training and development (career, professional, skills enhancement) for the Ministry including Cadres under the Ministry
• Facilitate orientation/induction programmes for the new entrants
• Human resources planning to determine supply and demand needs for professionals under the Ministry
• Salary administration and payroll processing
• Coordinate implementation of Open Performance Review and Appraisal System (OPRAS)
• Process and update records of various leaves such as annual, sick, maternity, study and terminal
• Oversee employee benefits (pension, allowances etc) and entitlements
• Oversee services related to separation from the service (retirement, resignation, etc)
• Serve as a Secretariat to the appointment "Ad hoc Committee" of the Ministry

The Section will be led by a Principal Human Resources Management Officer.